"We have a lot of resources joining in and we need a tool that would manage the knowledge in the organization and ensure a shorter learning curve" - CEO

XYZ Ltd. is (the name of the firm is withheld at the request of the client) a new age construction industry making its mark very early in the Indian construction terrain with branches at Hyderabad, Chennai, Islampur, Mumbai and Bangalore. It is head quartered at Hyderabad and has multiple projects throughout these five branches. The firm is mainly into commercial, infrastructure and residential construction. It is the part of a Rs.10 billion Group. Managed by technocrats, the firm is one of few companies that has mastered the art of developing projects as diverse as Dams, Canals, Industrial Installations, Railway works, Thermal Power plants etc. The firm is geared to meet new age construction challenges by forging strategic alliances, deploying cutting edge technology, adopting quality standards and building a strong pool of competent human resources.

As a company that has grown more than 148 percent in the last two years, the firm needed an Enterprise process automation tool that would keep them abreast with rapid growth and changing business requirements.

A key driver of growth and profitability for the firm was its degree of remote multiple project management. After an extensive evaluation process, the firm has selected Construct Optimus, Enterprise Process Automation tool, specifically designed to optimize construction processes, align activities to strategies and render organizations zero Latent.
The firm chose Construct Optimus because of its breadth of functionality, state of art EAI architecture and best processes. With Construct Optimus, the firm has more control over its remote projects and aims to run a very profitable enterprise at a national and international level.

Doing Right Things

Firm's current management methodology

The firm had a very refined process of dealing with projects. Once a tender was approved, a meeting was conducted at the headquarters. This meeting is termed micro meeting. Simultaneously the mobilization of workforce takes place at the site. Entire gamut of planning is done at the micro meeting. Milestones are identified, re-estimation, detail scheduling and targets are fixed against each milestone. Other parameters like allocation and availability of resources, occurrence of monsoons, expected risks etc are planned for. The firm is a highly proactive organization. It followed the best methodology for project and process management and also planned entire projects to the minutest level. The only gap here was that the whole construction process management was manual and not automated. Moreover the processes were isolated. Also there was no system to capture the existing project knowledge and replicate them in similar future projects. This lead to a time lag in decision-making.

The firm needed a process automation tool that manages its rich variety of projects, automated mundane enterprise activities like leave approval and provide a rich knowledge base for decision support.

Doing Things Right

The firm with Construct Optimus:

Construct Optimus is a confluence of technology, processes and functions that will have a direct impact on the firm's corporate performance offering benefits in areas of Project management, process integration, workflow automation, knowledge management and documentation.
Construct Optimus ensures transparent flow of information across geographically dispersed branches of the firm thus rendering it zero latent. It also facilitates project knowledge reusability. One of the basic requirements of the firm is rescheduling. Construct Optimus tackles changes in schedules on a real time basis. Construct Optimus treats every activity as a project and captures information into a knowledgebase. This knowledge base helps to provide a sound decision support. The risks, issues and changes in the firm are handled by Construct Optimus thus ensuring minimal deviations from schedule. Through EVA, Construct Optimus tracks and monitors schedule and cost variance of a project.